How to Make Pictures Line Up in Powerpoint TUTORIAL

How to Make Pictures Line Up in Powerpoint

I like to think of Microsoft PowerPoint as a examination of basic marketing skills. To create a passing presentation, I need to demonstrate design skills, technical literacy, and a sense of personal fashion.

If the presentation has a problem (similar an unintended font, a cleaved link, or unreadable text), then I've probably failed the examination.

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Even if my spoken presentation is well apposite, a bad visual experience can ruin it for the audience.

Expertise means nothing without a skilful presentation to back it up. For starters, grab your collection of free PowerPoint templates beneath, and use the tips that follow to perfect your next presentation.

No matter your topic, successful PowerPoints depend on three main factors: your command of PowerPoint's pattern tools, your attention to presentation processes, and your devotion to consistent way. Here are some simple tips to help y'all start mastering each of those factors, and don't forget to check out the boosted resources at the bottom of this post.

How to Make a PowerPoint Slide

1. Open Microsoft PowerPoint.
2. If a page with templates doesn't automatically open, go to "File" at the acme left of your screen and click "New Presentation".
3. To use a template, either click the "Design" tab or go to "File" again and click "New from Template".
4. Insert a new slide past clicking on the "Dwelling" tab then the "New Slide" button.
5. Consider what content you want to put on the slide, including heading, text, and imagery.
6. Go along the amount of text under half-dozen-viii lines (or 30 words) at a minimum of size 24 pt.
7. Add together images by clicking "Insert" and clicking the "Picture" icon.
8. Add other elements past using features in the "Home" and "Insert" tabs on the tiptop ribbon.
9. Play effectually with the layout by dragging elements around with your mouse.

How to Make a PowerPoint Presentation

A presentation is fabricated upwardly of multiple slides, and now that you know how to make one, yous can delve deeper into PowerPoint's capabilities.

one. Open a blank presentation again or get-go from one you've already created.

If yous've already created a presentation, double click the icon to open the existing file. Otherwise, open Microsoft PowerPoint, click "File" in the top left corner, and click "New Presentation." From at that place, you can follow the prompts to set upwards a new presentation.

two. Cull a "theme" or create your own.

Microsoft offers built-in themes and colour variations to assistance you design your slides with a cohesive wait. To choose from these pre-built themes, choose the "File" tab again, select "New", cull one of the options, and click "Create."

Otherwise, you can employ PowerPoint elements, your design sense, and your make's color palette to make your ain "theme."

3. Create a diverseness of slides for dissimilar purposes.

You lot don't want to present the same verbal slide, just with unlike content on it. This would bore your audience. Ensure that yous create multiple variations, accommodating some of the common uses for slides. At minimum, you'll demand:

• A title slide
• An agenda or tabular array of contents slide
• A slide that introduces the speaker
• Diverse content slides (create different layouts considering what kind of multimedia you'll use)

4. Use the Duplicate Slides feature to save y'all time.

There's no reason to create these designs over and over again. At present that you have a few to draw from, you can just indistinguishable them earlier inputting your content. Here's how to do that:

1. On the left pane, right click the thumbnail of the slide you desire to indistinguishable.
2. Choose "Duplicate Slide" from the popular-upwards bill of fare.

This will automatically add a copy of this slide to the presentation. From at that place, y'all can customize it for your needs.

5. Add transitions to your slides (optional).

Washed well, transitions can add a little bit of movement and showmanship to your presentation. PowerPoint has several transitions built in for you to choose from.

To access them, select the "Transitions" tab from the tiptop ribbon. From there, you tin can select a transition for information technology to preview on your screen. To customize it further, click "Outcome Options" and play with the features to notice something that suits your liking. To remove a transition, select "Transitions" and click "None."

6. Add animations to your slides (optional).

Like transitions, animations tin can add movement, reveal information, and aid you underscore the points yous want to hit during your speech. To animate an element, follow these steps:

1. Select the element you want animated by clicking on information technology.
2. Choose "Animations" from the pinnacle ribbon.
3. You'll have the selection to choose from several effects displayed in the ribbon.
4. Clicking on one will give you a preview.
5. To customize the animation, select "Effect Options."
6. To remove an blitheness, click "None" in the ribbon.

Some of the ways to customize animations include:

• On Click
• With Previous
• Later Previous
• Elapsing
• Delay

These depict how you want the upshot to carry, so play around with them until you find an event that suits your liking.

You'll as well have the option to motion animations around as you edit your slides with the "Reorder Animation" function in the height ribbon.

7. Save your presentation.

Click "File" and "Salve", making sure to specify which binder or destination yous want your PowerPoint to exist stored.

8. Run your presentation.

It'due south always skillful to do a trial run to ensure that your slides are set up up properly and your animations burn they way you expect them to.

To present your PowerPoint, get to the "Slide Bear witness" tab and click "Play from Start". The slide volition encompass your whole screen, blocking out your desktop and PowerPoint software. This is and then your audience (in this example, you for the trial run) is solely focused on the visual elements of your presentation.

9. Accelerate the slides.

When you're done with one slide and desire to prove the next in your sequence, click your mouse in presentation mode. This will advance the slide.

PowerPoint Presentation Tips

1. Don't let PowerPoint decide how you use PowerPoint.
2. Create custom slide sizes.
3. Edit your slide template design.
4. Write text with your audience in heed.
5. Make sure all of your objects are properly aligned.
6. Use "Format Menus" to meliorate control your objects' designs.
7. Have reward of PowerPoint's shapes.
8. Create custom shapes.
9. Crop images into custom shapes.
10. Present websites inside PowerPoint.
11. Try Using GIFs.
12. Proceed it unproblematic.
13. Embed your font files.
14. Save your slides as JPEGs.
15. Embed multimedia.
16. Bring your own hardware.
17. Use "Presenter View."

PowerPoint Style

1. Don't let PowerPoint determine how you use PowerPoint.

Microsoft wanted to provide PowerPoint users with a lot of tools. But this does not hateful you should utilise them all. Here are some cardinal things to look out for:

• Brand certain that preset PPT themes complement your needs before you adopt them.
• Endeavor to get away from using Microsoft Part'due south default fonts, Calibri and Cambria. Using these 2 typefaces tin can make the presentation seem underwhelming.
• Professionals should never utilise PPT's action sounds. (Please consider your audition above personal preference).
• PowerPoint makes bulleting automated, simply enquire yourself: Are bullets actually advisable for what you need to exercise? Sometimes they are, but non always.
• Contempo PPT defaults include a small shadow on all shapes. Remove this shadow if information technology'due south not actually needed. Also, don't go out shapes in their default blue.

2. Create custom slide sizes.

While you commonly can get away with the default slide size for nearly presentations, you may need to adapt it for larger presentations on weirdly sized displays. If you need to exercise that, here's how.

• In the peak-left corner, choose "File."
• Select "Page Setup."
• Type the height and width of the groundwork you'd like, and click "OK."
• A dialogue box will appear. Click "OK" again.
• Your background is resized!

Tip: Resize your slides before you add together any objects to them or the dimensions of your objects volition become skewed.

3. Edit your slide template design.

Often, it's much easier to edit your PowerPoint template before you start -- this way, y'all don't have pattern each slide by hand. Here's how yous practise that.

• Select "Themes" in the top navigation.
• In the far right, click "Edit Master," then "Slide Master."
• Brand whatsoever changes you like, and so click "Close Master." All current and futurity slides in that presentation volition employ that template.

iv. Write text with your audience in mind.

A significant part of a PowerPoint'south content is text. Great re-create can make or break your presentation, so evaluating your written piece of work from a few different angles could make you seem more than persuasive. Thinking near how your text is received differentiates adept presenters from the best.

Typography:

Many people underestimate the influence of typeface, simply choosing the right font is important -- the perception of your font type could influence your audition's impression of you. The right font is an opportunity to convey consistent brand personality and professionalism.

Some fonts are seen equally clean and professional person, only this doesn't mean they're deadening. A common mistake is thinking your font isn't "heady" enough, which could lead you to cull a font that distracts from your overall bulletin.

Source: Workfront

That said, y'all tin still use fun and eccentric fonts -- in moderation. Offsetting a fun font or large letters with something more professional can create an engaging presentation. To a higher place all, be certain you're consistent then your presentation looks the aforementioned throughout each slide, then your audition doesn't become distracted past too many disparate fonts.

Source: Design Shack

5. Make certain all of your objects are properly aligned.

Having properly aligned objects on your slide is the primal to making it look polished and professional person. You tin can manually try to line up your images ... but we all know how that typically works out. Y'all're trying to make sure all of your objects hang out in the center of your slide, just when you lot drag them at that place, information technology notwithstanding doesn't look quite correct. Get rid of your guessing game and permit PowerPoint work its magic with this trick.

How to align multiple objects:

• Select all objects by property down "Shift" and clicking on all of them.
• Select "Arrange" in the top options bar, and then cull "Align or Distribute."
• Choose the type of alignment you'd similar.

How to align objects to the slide:

• Select all objects past holding downwards "Shift" and clicking on all of them.
• Select "Arrange" in the acme options bar, and so choose "Align or Distribute."
• Select "Align to Slide."
• Select "Conform" in the pinnacle options bar again, so choose "Align or Distribute."
• Choose the type of alignment you'd similar.

PowerPoint Pattern

half dozen. Utilise "Format Menus" to amend control your objects' designs.

Format menus permit you lot to do fine adjustments that otherwise seem impossible. To do this, correct click on an object and select the "Format" option. Here, you can fine-tune shadows, conform shape measurements, create reflections, and much more. The menu that will popular upward looks like this:

Although the main options can be found on PowerPoint'due south format toolbars, look for complete command in the format window bill of fare. Other examples of options available include:

• Adjusting text within a shape.
• Creating a natural perspective shadow behind an object.
• Recoloring photos manually and with automatic options.

vii. Take advantage of PowerPoint's shapes.

Many users don't realize how flexible PowerPoint's shape tools have become. In combination with the expanded format options released by Microsoft in 2010, the potential for good design with shapes is readily available. PowerPoint provides the user with a bunch of neat shape options beyond the traditional rectangle, oval, and rounded rectangle patterns, unlike even professional pattern programs like Adobe Creative Suite or Quark.

Today'south shapes include a highly functional Smart Shapes function, which enables you lot to create diagrams and period charts in no time. These tools are especially valuable when you consider that PowerPoint is a visual medium. Paragraphing and bullet lists are boring -- you can employ shapes to assistance express your message more than clearly.

8. Create custom shapes.

When you create a shape, right click and press "Edit Points." By editing points, y'all can create custom shapes that fit your specific need. For instance, you tin reshape arrows to fit the dimensions you similar.

Another option is to combine ii shapes together. When selecting two shapes, right-click and go to the "Grouping" sub-menu to meet a variety of options.

• Combine creates a custom shape that has overlapping portions of the two previous shapes cut out.
• Marriage makes one completely merged shape.
• Intersect builds a shape of only the overlapping sections of the two previous shapes.
• Decrease cuts out the overlapping portion of one shape from the other.

By using these tools rather than trying to edit points precisely, you can create accurately measured custom shapes.

9. Ingather images into custom shapes.

Besides creating custom shapes in your presentation, you tin can also use PowerPoint to crop existing images into new shapes. Hither'due south how yous do that:

• Click on the image and select "Format" in the options bar.
• Cull "Ingather," and so "Mask to Shape," and then choose your desired shape. Ta-da! Custom-shaped photos.

Learn more about creating images for your marketing channels in the video below.

10. Present websites within PowerPoint.

Tradition says that if y'all want to testify a website in a PowerPoint, you should just create link to the page and prompt a browser to open. For PC users, there's a better option.

Third party software that integrates fully into PowerPoint'south developer tab can be used to embed a website directly into your PowerPoint using a normal HTML iframe. Ane of the best tools is LiveWeb, a third-party software developed independently.

Past using LiveWeb, yous don't accept to interrupt your PowerPoint, and your presentation volition remain fluid and natural. Whether you lot embed a whole webpage or simply a YouTube video, this tin be a loftier-quality third party improvement.

Unfortunately, Mac users don't have a similar option. Agood second choice is to take screen shots of the website, link in through a browser, or embed media (such equally a YouTube video) by downloading information technology direct to your reckoner.

11. Try Using GIFs.

GIFs are looped blithe images used to communicate a mood, thought, information, and much more. Users add GIFs to Powerpoints to be funny or quickly demo a process. It'south like shooting fish in a barrel to add together GIFs to your slides. To do so, only follow these steps:

• Download and save the GIF you want.
• Go to the slide you lot desire the GIF on.
• Go to the "Home" tab, and click either "Insert" or "Film".
• From the "Picture" driblet-downward menu, choose "Picture from File".
• Navigate to where you saved your GIF and select information technology. Then, choose "Insert".
• To play the blithe GIF, click the "Slide Bear witness" tab and and so "Play from Electric current Slide".

PowerPoint Process

12. Keep information technology simple.

PowerPoint is an excellent tool to back up your presentation with visual information, graphics, and supplemental points. This ways  that your powerpoint should not be your entire presentation. Your slides -- no matter how creative and beautiful -- shouldn't be the star of the show. Keep your text and images clear and concise, using them but to supplement your message and authorisation.

If your slides have dense and cluttered data, it will both distract your audience and make it much more likely that you will lose their attention. Naught in your slides should be superfluous! Keep your presentation persuasive by keeping it clean. There are a few ways to do this:

• Limit bullet points and text.
• Avert paragraphs and long quotes.
• Maintain "white space" or "negative space".
• Keep percentages, graphs, and data super basic.

13. Embed your font files.

One constant problem presenters take with PowerPoint is that fonts seem to change when presenters move from ane estimator to some other. In reality, the fonts are non changing -- the presentation computer but doesn't accept the same font files installed. If you're using a PC and presenting on a PC, then at that place is a smooth piece of work effectually for this issue. (When y'all involve Mac systems, the solution is a scrap rougher. See Tip #eleven.)

Hither's the trick: When you save your PowerPoint file (only on a PC), you should click Save Options in the "Salve Every bit …" dialog window. And then, select the "Embed TrueType fonts" cheque box and press "OK." Now, your presentation will go on the font file and your fonts will non alter when you move computers (unless you give your presentation on a Mac).

14. Save your slides as JPEGs.

In PowerPoint for Mac 2011, there is no option to embed fonts within the presentation. And so unless you utilise ubiquitous typefaces like Arial or Tahoma, your PPT is likely going to encounter font changeson different computers.

The almost certain way of avoiding this is by saving your concluding presentation equally JPEGs, so inserting these JPEGs onto your slides. On a Mac, users can easily elevate and drop the JPEGs into PPT with fast load fourth dimension. If you do not use actions in your presentation, so this option works especially well.

If yous want your presentation to appear "animated," you'll need to do a piddling tinkering. All you lot need to do is salve JPEGs of each "frame" of the animation. Then, in your final presentation, you'll but brandish those JPEGs in the lodge you'd like the animation to appear. While you'll technically have several new slides in place of 1 original one, your audience won't know the divergence.

An of import consideration: If your PPT includes a lot of JPEGs, then the file size will increase.

xv. Embed multimedia.

PowerPoint allows y'all to either link to video/audio files externally or to embed the media direct in your presentation. You should embed these files if you can, only if you utilise a Mac, you cannot actually embed the video (come across note below). For PCs, two peachy reasons for embedding are:

• Embedding allows you to play media direct in your presentation. It will look much more professional person than switching betwixt windows.
• Embedding also means that the file stays inside the PowerPoint presentation, so information technology should play normally without actress work (except on a Mac).

Annotation: Mac Os users of PowerPoint should exist extra careful almost using multimedia files.

If you use PowerPoint for Mac, then you volition e'er demand to bring the video and/or audio file with you in the aforementioned folder as the PowerPoint presentation. It's best to only insert video or sound files in one case the presentation and the containing folder accept been saved on a portable drive in their permanent folder. Also, if the presentation volition be played on a Windows computer, then Mac users need to brand certain their multimedia files are in WMV format. This tip gets a chip complicated, then if y'all want to use PowerPoint effectively, consider using the same operating system for designing andpresenting, no matter what.

16. Bring your own hardware.

Between operating systems, PowerPoint is still a bit jumpy. Even between differing PPT versions, things tin change. I mode to fix these bug is to brand sure that y'all have the right hardware -- and then simply bring along your own laptop when you're presenting.

17. Use "Presenter View."

In most presentation situations, in that location will be both a presenter's screen and the main projected display for your presentation. PowerPoint has a slap-up tool called Presenter View, which can be found in the "Slide Testify" tab of PowerPoint 2010 (or 2011 for Mac). Included in the Presenter View is an area for notes, a timer/clock, and a presentation display.

For many presenters, this tool can assist unify their spoken presentation and their visual aid. You lot never want to make the PowerPoint seem similar a stack of notes that you utilize a crutch. Apply the Presenter View option to help create a more natural presentation.

Pro Tip: At the kickoff of the presentation, you should also hitting CTRL + H to make the cursor disappear. Hitting the "A" cardinal will bring it back if you need information technology!

With style, design, and presentation processes under your belt, you can practise a lot more than with PowerPoint than just presentations for your clients. PowerPoint and similar slide applications are flexible tools that should not be forgotten. With a neat template, you can exist on your way to creating presentations that wow your audition.

Editor's note: This mail was originally published in August 2019 and has been updated for comprehensiveness.

Originally published Sep 10, 2020 v:30:00 PM, updated Baronial 25 2021

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How to Make Pictures Line Up in Powerpoint TUTORIAL

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